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UK-London: Repair and maintenance services of building installations.

Section I: Contracting Authority
I.1)Name, Addresses and Contact Point(s):
Homes for Haringey Limited
9th Floor, Alexandra House, 10 Station Road, London, N22 7TR, United Kingdom
Tel. +44 1707339800, Fax. +44 1707339801, Email: HFH@echelonconsultancy.co.uk, URL: http://www.homesforharingey.org/, URL: http://homesforharingey.g2b.info/
Contact: echelon Consultancy Limited, Attn: Sarah Baxter
Electronic Access URL: http://www.delta-esourcing.com
Electronic Submission URL: http://www.delta-esourcing.com

Further information can be obtained at: As Above
Specifications and additional documents: As Above
Tenders or requests to participate must be sent to: As Above

I.2)Type of the contracting authority:
Body governed by public law

I.3) Main activity:
Housing and community amenities

I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: WORKS
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority: Framework Agreement for Sub Contractor Support for Homes for Haringey
II.1.2)Type of contract and location of works, place of delivery or of performance: WORKS Execution


Region Codes: UKI2 - Outer London
II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement

II.1.4)Information on framework agreement:
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 22
Duration of the framework agreement:
Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement:

Estimated value excluding VAT: 10,455,328
Currency: GBP

II.1.5)Short description of the contract or purchase:
Repair and maintenance services of building installations. Lot 1 General Build provision of general building services to dwellings, empty properties and communal areas, as part of a sub-contracting framework to support the delivery of the responsive, voids, cyclical and planned maintenance programmes delivered by Haringey Repairs Service (HRS) to circa 20,500 homes (16,000 tenanted and 4,500 leasehold properties). The contract will be on a Schedule of Rates (NHF version 5.1) pricing mechanism with a discount to the base price and the work allocated will generally be larger, more complex or to support HRS during periods of peak activity.Lot 2 Electrical provision of electrical inspections, repairs, partial and full rewires to dwellings, empty properties and communal areas as part of a sub-contracting framework to support the delivery of the responsive, voids, cyclical and planned maintenance programmes delivered by Haringey Repairs Service (HRS) to circa 20,500 homes (16,000 tenanted and 4,500 leasehold properties). The contract will be on a Schedule of Rates (NHF version 5.1) pricing mechanism with a discount to the base price and the work allocated will generally be larger, more complex or to support HRS during periods of peak activity.Lot 3 Roofing (including the option for scaffolding) provision of roofing inspections, repairs and re-roofing (to include the option with and without scaffolding) to pitched roofs, flat roofs and balconies, and repairs and cleaning to gutters and downpipes, to dwellings, empty properties and communal areas as part of a sub-contracting framework to support the delivery of the responsive, voids, cyclical and planned maintenance programmes delivered by Haringey Repairs Service (HRS) to circa 20,500 homes (16,000 tenanted and 4,500 leasehold properties). The contract will be on a Schedule of Rates (NHF version 5.1) pricing mechanism with a discount to the base price and the work allocated will generally be larger, more complex or to support HRS during periods of peak activity.Lot 4 Scaffolding provision of tube fitting scaffolding services (not cherry pickers) to enable repairs and other works to dwellings, empty properties and communal areas, as part of a sub-contracting framework to support the delivery of the responsive, voids, cyclical and planned maintenance programmes delivered by Haringey Repairs Service (HRS - Direct Labour Organisation) to circa 20,500 homes (16,000 tenanted and 4,500 leasehold properties). The contract will be on a Schedule of Rates pricing mechanism with a discount to the base price and the work allocated will generally be larger, more complex or to support HRS during periods of peak activity.Lot 5 Painting provision of internal and external painting and decorating services to dwellings, empty properties and communal areas, as part of a sub-contracting framework to support the delivery of the responsive, voids, cyclical and planned maintenance programmes delivered by Haringey Repairs Service (HRS - Direct Labour Organisation) to circa 20,500 homes (16,000 tenanted and 4,500 leasehold properties). The contract will be on a Schedule of Rates pricing mechanism with a discount to the base price and the work allocated will generally be larger, more complex or to support HRS during periods of peak activity.Lot 6 UPVC repairs provision of UPVC repair and replacement services to windows, doors, fascias and soffits, to dwellings, empty properties and communal areas, as part of a sub-contracting framework to support the delivery of the responsive, voids, cyclical and planned maintenance programmes delivered by Haringey Repairs Service (HRS - Direct Labour Organisation) to circa 20,500 homes (16,000 tenanted and 4,500 leasehold properties). The contract will be on a Schedule of Rates pricing mechanism with a discount to the base price and the work allocated will generally be larger, more complex or to support HRS during periods of peak activity.Lot 7 Cleaning the provision of ad hoc cleaning services to include extreme cleaning, environmental cleaning, pest control and clearing of graffiti to empty properties and communal areas, as part of a sub-contracting framework to support the delivery of the responsive, voids, cyclical and planned maintenance programmes delivered by Haringey Repairs Service (HRS) to circa 20,500 homes (16,000 tenanted and 4,500 leasehold properties). The contract will be on a Schedule of Rates pricing mechanism with a discount to the base price and the work allocated will generally be larger, more complex or to support HRS during periods of peak activity.Lot 8 Empty Property Security the provision of a range of security measures (to include screens, alarms, net curtains, cameras, manned on site security, etc.) to short term and long term empty properties, as part of a sub-contracting framework to support the delivery of the responsive, voids and planned maintenance programmes delivered by Haringey Repairs Service (HRS) to circa 20,500 homes (16,000 tenanted and 4,500 leasehold properties). The contract will be on a Schedule of Rates pricing mechanism with a discount to the base price and the work allocated will generally be larger, more complex or to support HRS during periods of peak activity.Haringey Repairs Service is the Direct Labour Organisation (DLO) of Homes for Haringey (HfH). HfH is an Arms-Length Management Organisation (ALMO) delivering services under a contract to Haringey Council. HRS plans to seek growth via planned works in future years through the use of this sub-contractor framework.More details will be provided in the Pre-Qualification Questionnaire.There are 8 lots covering general building, electrical works, roofing (including option for scaffolding), scaffolding, painting, UPVC repairs, cleaning, and empty property security. Applicants will be able to tender for any or all of the Lots. Lots 1 to 7 will be awarded as either a single supplier framework, or to a minimum of 3 contractors per lot on a framework. Lot 8 will be awarded as a single supplier framework. Work allocated by Haringey Repairs Service will be on a direct call off based on achieving all KPI targets

II.1.6)Common Procurement Vocabulary:
50700000 - Repair and maintenance services of building installations.


II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): Yes
II.1.8)Lots:
This contract is divided into lots: Yes
If yes, tenders should be submitted for: One or more lots

II.1.9)Information about variants:
Variants will be accepted: No

II.2)Quantity Or Scope Of The Contract
II.2.1)Total quantity or scope:
Lot 1 GBP 1160221 per annum Lot 2 GBP 138070 per annum Lot 3 GBP 291920 per annum Lot 4 GBP 300000 per annum Lot 5 GBP 225069 per annum Lot 6 GBP 180533 per annum Lot 7 GBP 268019 per annum Lot 8 GBP 50000 per annumTotal value = GBP 2613832 per annum. These budgets are indicative only and there is no guarantee of the volume of work. Total 4-year values per lot: Lot 1 = GBP 4640884 Lot 2 = GBP 552280 Lot 3 = GBP 1167680 Lot 4 = GBP 1200000 Lot 5 = GBP 900276 Lot 6 = GBP 722132 Lot 7 = GBP 1072076 Lot 8 = GBP 200000 Total value = GBP 10455328. These budgets are indicative only and there is no guarantee of the volume of work. All rates pa EXCLUDING VAT
Estimated value excluding VAT: 10,455,328
Currency: GBP


II.2.2)Options: No
II.2.3)Information about renewals:
This contract is subject to renewal: No
II.3)Duration Of The Contract Or Time-Limit For Completion
Duration in months: 48 (from the award of the contract)

Information About Lots

Lot No: 1
Title: General Building Works

1)Short Description:
Lot 1 General Building Works provision of general building services to dwellings, empty properties and communal areas, as part of a sub-contracting framework to support the delivery of the responsive, voids, cyclical and planned maintenance programmes delivered by Haringey Repairs Service (HRS) to circa 20,500 homes (16,000 tenanted and 4,500 leasehold properties). The contract will be on a Schedule of Rates (NHF version 5.1) pricing mechanism with a discount to the base price and the work allocated will generally be larger, more complex or to support HRS during periods of peak activity.

2)Common Procurement Vocabulary:
50700000 - Repair and maintenance services of building installations.

3)Quantity Or Scope:
Estimated costs of work will be in the region of 1160221 per annum, or 4640884 over the 4-year duration of the framework. These figures are indicative only and there is no guarantee of the volume of work.
If known, estimated cost of works excluding VAT: 4,640,884
Currency: GBP

4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract
Duration in months: 48


5)Additional Information About Lots:
Lot 1 will awarded as either a single supplier framework or to three contractors on a framework. Work allocated by Haringey Repairs Service will be on a direct call off based on achieving all KPI targets.
Lot No: 2
Title: Electrical

1)Short Description:
Lot 2 Electrical provision of electrical inspections, repairs, partial and full rewires to dwellings, empty properties and communal areas as part of a sub-contracting framework to support the delivery of the responsive, voids, cyclical and planned maintenance programmes delivered by Haringey Repairs Service (HRS) to circa 20,500 homes (16,000 tenanted and 4,500 leasehold properties). The contract will be on a Schedule of Rates (NHF version 5.1) pricing mechanism with a discount to the base price and the work allocated will generally be larger, more complex or to support HRS during periods of peak activity.

2)Common Procurement Vocabulary:
50711000 - Repair and maintenance services of electrical building installations.

3)Quantity Or Scope:
Estimated costs of work will be in the region of 138070 per annum, or 552280 over the 4-year duration of the framework. These figures are indicative only and there is no guarantee of the volume of work.
If known, estimated cost of works excluding VAT: 552,280
Currency: GBP

4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract
Duration in months: 48


5)Additional Information About Lots:
Lot 2 will awarded as either a single supplier framework or to three contractors on a framework. Work allocated by Haringey Repairs Service will be on a direct call off based on achieving all KPI targets.
Lot No: 3
Title: Roofing (including the option for scaffolding)

1)Short Description:
Lot 3 Roofing (including the option for scaffolding) provision of roofing inspections, repairs and re-roofing (to include the option with and without scaffolding) to pitched roofs, flat roofs and balconies, and repairs and cleaning to gutters and downpipes, to dwellings, empty properties and communal areas as part of a sub-contracting framework to support the delivery of the responsive, voids, cyclical and planned maintenance programmes delivered by Haringey Repairs Service (HRS) to circa 20,500 homes (16,000 tenanted and 4,500 leasehold properties). The contract will be on a Schedule of Rates (NHF version 5.1) pricing mechanism with a discount to the base price and the work allocated will generally be larger, more complex or to support HRS during periods of peak activity.

2)Common Procurement Vocabulary:
44112500 - Roofing materials.

3)Quantity Or Scope:
Estimated costs of work will be in the region of 291920 per annum, or 1167680 over the 4-year duration of the framework. These figures are indicative only and there is no guarantee of the volume of work.
If known, estimated cost of works excluding VAT: 1,167,680
Currency: GBP

4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract
Duration in months: 48


5)Additional Information About Lots:
Lot 3 will awarded as either a single supplier framework or to three contractors on a framework. Work allocated by Haringey Repairs Service will be on a direct call off based on achieving all KPI targets.
Lot No: 4
Title: Scaffolding

1)Short Description:
Lot 4 Scaffolding - provision of tube fitting scaffolding services (not cherry pickers) to enable repairs and other works to dwellings, empty properties and communal areas, as part of a sub-contracting framework to support the delivery of the responsive, voids, cyclical and planned maintenance programmes delivered by Haringey Repairs Service (HRS - Direct Labour Organisation) to circa 20,500 homes (16,000 tenanted and 4,500 leasehold properties). The contract will be on a Schedule of Rates pricing mechanism with a discount to the base price and the work allocated will generally be larger, more complex or to support HRS during periods of peak activity.

2)Common Procurement Vocabulary:
44212310 - Scaffolding.

3)Quantity Or Scope:
Estimated costs of work will be in the region of 300,000 per annum, or 1,200,000 over the 4-year duration of the framework. These figures are indicative only and there is no guarantee of the volume of work.
If known, estimated cost of works excluding VAT: 1,200,000
Currency: GBP

4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract
Duration in months: 48


5)Additional Information About Lots:
Lot 4 will awarded as either a single supplier framework or to three contractors on a framework. Work allocated by Haringey Repairs Service will be on a direct call off based on achieving all KPI targets
Lot No: 5
Title: Painting

1)Short Description:
Lot 5 Painting provision of internal and external painting and decorating services to dwellings, empty properties and communal areas, as part of a sub-contracting framework to support the delivery of the responsive, voids, cyclical and planned maintenance programmes delivered by Haringey Repairs Service (HRS - Direct Labour Organisation) to circa 20,500 homes (16,000 tenanted and 4,500 leasehold properties). The contract will be on a Schedule of Rates pricing mechanism with a discount to the base price and the work allocated will generally be larger, more complex or to support HRS during periods of peak activity.

2)Common Procurement Vocabulary:
45442100 - Painting work.

3)Quantity Or Scope:
Estimated costs of work will be in the region of 225,069 per annum, or 900,276 over the 4-year duration of the framework. These figures are indicative only and there is no guarantee of the volume of work.
If known, estimated cost of works excluding VAT: 900,276
Currency: GBP

4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract
Duration in months: 48


5)Additional Information About Lots:
Lot 5 will awarded as either a single supplier framework or to three contractors on a framework. Work allocated by Haringey Repairs Service will be on a direct call off based on achieving all KPI targets
Lot No: 6
Title: UPVC Repairs

1)Short Description:
Lot 6 UPVC repairs provision of UPVC repair and replacement services to windows, doors, fascias and soffits, to dwellings, empty properties and communal areas, as part of a sub-contracting framework to support the delivery of the responsive, voids, cyclical and planned maintenance programmes delivered by Haringey Repairs Service (HRS - Direct Labour Organisation) to circa 20,500 homes (16,000 tenanted and 4,500 leasehold properties). The contract will be on a Schedule of Rates pricing mechanism with a discount to the base price and the work allocated will generally be larger, more complex or to support HRS during periods of peak activity.

2)Common Procurement Vocabulary:
44221000 - Windows, doors and related items.

3)Quantity Or Scope:
Estimated costs of work will be in the region of 180,533 per annum, or 722,132 over the 4-year duration of the framework. These figures are indicative only and there is no guarantee of the volume of work.
If known, estimated cost of works excluding VAT: 722,132
Currency: GBP

4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract
Duration in months: 48


5)Additional Information About Lots:
Lot 6 will awarded as either a single supplier framework or to three contractors on a framework. Work allocated by Haringey Repairs Service will be on a direct call off based on achieving all KPI targets.
Lot No: 7
Title: Cleaning

1)Short Description:
Lot 7 Cleaning the provision of ad hoc cleaning services to include extreme cleaning, environmental cleaning, pest control and clearing of graffiti to empty properties and communal areas, as part of a sub-contracting framework to support the delivery of the responsive, voids, cyclical and planned maintenance programmes delivered by Haringey Repairs Service (HRS) to circa 20,500 homes (16,000 tenanted and 4,500 leasehold properties). The contract will be on a Schedule of Rates pricing mechanism with a discount to the base price and the work allocated will generally be larger, more complex or to support HRS during periods of peak activity.

2)Common Procurement Vocabulary:
90911200 - Building-cleaning services.

3)Quantity Or Scope:
Estimated costs of work will be in the region of 268,019 per annum, or 1,072,076 over the 4-year duration of the framework. These figures are indicative only and there is no guarantee of the volume of work.
If known, estimated cost of works excluding VAT: 1,072,076
Currency: GBP

4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract
Duration in months: 48


5)Additional Information About Lots:
Lot 7 will awarded as either a single supplier framework or to three contractors on a framework. Work allocated by Haringey Repairs Service will be on a direct call off based on achieving all KPI targets.
Lot No: 8
Title: Empty Property Security

1)Short Description:
Lot 8 Empty Property Security the provision of a range of security measures (to include screens, alarms, net curtains, cameras, manned on site security, etc.) to short term and long term empty properties, as part of a sub-contracting framework to support the delivery of the responsive, voids and planned maintenance programmes delivered by Haringey Repairs Service (HRS) to circa 20,500 homes (16,000 tenanted and 4,500 leasehold properties). The contract will be on a Schedule of Rates pricing mechanism with a discount to the base price and the work allocated will generally be larger, more complex or to support HRS during periods of peak activity.

2)Common Procurement Vocabulary:
44212329 - Security screens.

3)Quantity Or Scope:
Estimated costs of work will be in the region of 50,000 per annum, or 200,000 over the 4-year duration of the framework. These figures are indicative only and there is no guarantee of the volume of work.
If known, estimated cost of works excluding VAT: 200,000
Currency: GBP

4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract
Duration in months: 48


5)Additional Information About Lots:
Lot 8 will awarded as a single supplier framework. Work allocated by Haringey Repairs Service will be on a direct call off based on achieving all KPI targets.
Section III: Legal, Economic, Financial And Technical Information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Details of any deposits, guarantees or bonds required by the contracting authority will be set out in the Contract Documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details of any financial conditions and payment arrangements required by the contracting authority will be set out in the PQQ.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Consortium bids must state on their face that the bidding members are a consortium. The contracting authority reserves the right to require a lead contractor to undertake primary contractual liability or to require that one or more parties are jointly and severally liable.

III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions:Yes
If Yes, description of particular conditions:
Under the contracts, the contractor and any supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly, the contract performance conditions will relate in particular to social and/or environmental regeneration conditions.
III.2)Conditions For Participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

Applicants will be required to complete a pre-qualification questionnaire consistent with Directive 2004/18/EC. The questionnaire is available from the address given in Section I.1 and must be returned to Electronic Submission URL by the date stipulated at Section IV.3.4.
III.2.2)Economic and financial capacity
Economic and financial capacity - means of proof required:

Information and formalities necessary for evaluating if requirements are met:
Applicants will be required to complete a pre-qualification questionnaire consistent with Directive 2004/18/EC. The questionnaire is available from the address given in Section I.1 and must be returned to Electronic Submission URL by the date stipulated at Section IV.3.4.

III.2.3)Technical capacity
Technical capacity - means of proof required

Information and formalities necessary for evaluating if requirements are met:
Applicants will be required to complete a pre-qualification questionnaire consistent with Directive 2004/18/EC. The questionnaire is available from the address given in Section I.1 and must be returned to Electronic Submission URL by the date stipulated at Section IV.3.4.
III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
IV.1)Type Of Procedure
IV.1.1)Type of procedure: Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
Envisaged minimum number: 1 and maximum number: 22
Objective Criteria for choosing the limited number of candidates:
Homes for Haringey will select a minimum of 5 bidders per lot to the invitation to tender stage following the evaluation of the PQQs.
IV.2)Award Criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of
The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction:
An electronic auction will be used: No

IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: Tender 32HFH608
IV.3.2)Previous publication(s) concerning the same contract: No

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

Date: 14/12/2014
Time-limit for receipt of requests for documents or for accessing documents: 17:00
Payable documents: No

IV.3.4)Time-limit for receipt of tenders or requests to participate
Date: 15/12/2014
Time: 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 12/01/2015
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up: English



Section VI: Complementary Information

VI.1)This Is A Recurrent Procurement: No
VI.2)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.The contracting authority reserves the right to cancel the procurement and not to proceed with the contracts or framework agreement at any stage of the procurement process. The contracting authority also reserves the right not to award any contract or framework agreement or to award a contract or framework agreement for part or parts of the works only. Further, award of a contract or appointment to the framework agreement is not a guarantee of any fixed amount of work. The contracting authority will not, under any circumstances, reimburse any expense incurred by Applicants in preparing their PQQ or tender submissions.Homes for Haringey (HfH) is an arms-length management organisation (ALMO) of Haringey Council. In the event that the ALMO is taken back in house by Haringey Council during the term of the framework, the framework will be novated to Haringey Council.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services-of-building-installations./G8549Y3Y84

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/G8549Y3Y84
GO-20141113-PRO-6158642 TKR-20141113-PRO-6158641

VI.4)Procedures For Appeal
VI.4.1)Body responsible for appeal procedures:
High Court of England and Wales
The Strand, London, WC2A 2LL, United Kingdom

VI.4.2)Lodging of appeals: In accordance with regulation 32 (information about contract award procedures), regulation 32A (standstill period), regulation 47 and regulations 47D to 47N (inclusive) of the public contracts regulations 2006 (as amended).

VI.4.3)Service from which information about the lodging of appeals may be obtained:
Cabinet Office
70 Whitehall, London, SW1A 2AS, United Kingdom

VI.5) Date Of Dispatch Of This Notice: 13/11/2014

ANNEX A


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